Importing Encryption Products into Vietnam: Everything You Need to Know

Amidst the era of rapid digitalization in information and communication, the importance of secure data transmission and protection has reached a paramount level. Vietnam, a nation at the intersection of technology and innovation, is no exception to the escalating demand for robust data security. With the country witnessing a surge in electronic transactions and sensitive information exchange, the importation of encryption products has emerged as a crucial consideration for both businesses and individuals.

This article delves deep into the complex realm of importing encryption products into Vietnam, shedding light on the regulatory framework, best practices, and indispensable considerations. In an age where data security takes precedence, comprehending the procedures and compliance requirements for introducing encryption solutions into the Vietnamese market becomes imperative. This knowledge is invaluable for enterprises looking to expand their services and individuals concerned about safeguarding their digital privacy. Join us on this journey through the regulatory labyrinth and uncover the key elements of securely and successfully importing encryption products in Vietnam.

Understanding Civil Cryptography Products And Their Categorization

The scope of products covered by the aforementioned license includes but is not limited to:

• Firewalls
• VPN Security Routers
• IPS Security Gateways
• ICT appliances with encryption capabilities
• IT equipment employed within the banking infrastructure
• Appliances and IT equipment utilized in VOIP systems
• Security smartphones

These products are categorized into eight distinct groups, as delineated below:

• Products involved in generating, managing, or storing cryptographic keys.
• Components integrated into a PKI (Public Key Infrastructure) system.
• Products dedicated to the security and retention of data.
• Solutions specifically designed for securing network data exchange.
• Products ensuring IP and channel security.
• Encryption products for both analog and digital voice transmissions.
• Security products tailored for radio communication.
• Solutions focused on securing fax and telegraph communication.

Obtaining A License For Trading In Civil Cryptography Products And Services: Requirements And Procedures

Securing a trading license from the Government Cipher Department mandates that importers and dealers adhere to the following prerequisites and conditions:

• Possession of a Vietnamese Investment Registration Certificate or an Enterprise Registration Certificate that explicitly encompasses IT products within its scope.
• Fulfillment of qualifications for the technical team, including at least one technical engineer with a relevant educational background in fields such as electronics, telecommunications, cyber security, information technology, or mathematics.
• Appointment of a manager who also possesses an appropriate educational degree in one of the aforementioned fields, which includes electronics, telecommunications, cyber security, information technology, or mathematics. In cases where the manager’s degree does not align with any of these fields, they must undergo specialized training and obtain a license in Cyber Security to meet the qualification criteria.

The prerequisites for obtaining a Civil Cryptography Product Trading License in Vietnam are relatively more accessible compared to the requirements for a comprehensive Civil Cryptography Products and Services Trading License. These conditions are tailored to the specific license being applied for and are vital for ensuring the secure importation and distribution of encryption products. They encompass:

• Meeting infrastructure requirements, including suitable working space, necessary equipment, and functional departments tailored to the projected sales volume of both cryptography products and services.
• Developing a technical plan that adheres to national technical regulations and standards, ensuring that the imported products and services meet the required criteria for quality and security.
• Crafting a well-structured business plan that aligns with the scope of the license applied for, demonstrating a clear understanding of the market and the strategies to be employed.

The application dossier for a Civil Cryptography Product Trading License should include:

The Civil Cryptography Products and Services Trading License, once granted, holds a validity of 10 years. License holders seeking to modify or expand the scope of products and services covered by their license must initiate a separate application for license modification. It’s important to note that even after securing the trading license, importers are still required to apply for an import permit specifically tailored for the importation of encryption products, ensuring continued compliance with the regulations and protocols in place for data security and encryption in Vietnam.

• A formal application letter for the CCP dealer license, outlining the intent and purpose of the license.
• A copy of the Vietnam Business Registration License, Investment License, or an equivalent certificate demonstrating the legal status of the applicant.
• Copies of the educational degrees and certificates of the technical team and manager(s) to establish the qualifications of the personnel responsible for overseeing the encryption products and services.
• A comprehensive technical plan that outlines the list of products to be imported and how they will meet the necessary technical standards.
• A dedicated cyber security plan outlining the scope and measures to ensure the security of products and services in line with cybersecurity requirements.
• A well-structured business plan detailing the scope of the applied license and the strategies and goals associated with the importation and trading of encryption products and services in Vietnam.

Once the comprehensive application dossier is prepared, the next step involves submitting a hard copy set of these documents to the National Agency of Cryptography and Information Security (NACIS), a part of the Government Cipher Committee (GCC) under the Vietnam Ministry of Defense. The review process for these application documents typically spans a period of one to two months, with the exact timeframe contingent upon the thoroughness and accuracy of the documentation provided.

Obtaining Import Permits for Civil Cryptography Products: Requirements and Procedures

The process of securing an import permit for Civil Cryptography Products in Vietnam involves a detailed application procedure. The key components of the application include submitting an import permit application letter, a copy of the Civil Cryptography Products (and Services) Trading License, and, crucially, a copy of the Type Approval certificate for Civil Cryptography Products, which must adhere to the Ministry of Defense’s technical regulations. It’s important to note that while the implementation of these regulations was expected in 2020, changes have occurred.

As of early 2019, the Authority has been granting import permits with a validity of just one year, marking a shift in the duration from the previous two-year validity period. This adjustment emphasizes the evolving nature of data security and the need for a more agile regulatory approach in the face of rapidly advancing technologies.

Iris International IOR Service: How It Works

Iris International IOR service is a game-changer for encryption products importers seeking to obtain certification without experiencing the hassle of the type approval process. The service provides a step-by-step guide that makes it easy for importers to obtain certification.

The process starts with the importer/applicant submitting a dossier with a product specifications sheet or datasheet, test reports issued by designated local labs or MIC-recognized MRA labs, an application form, and a business license or investment license to VNTA. Iris International IOR service then follows up the application with VNTA and ensures that all requirements are met.

The benefits of using Iris International IOR service are numerous. You are assured of reduced time and costs for obtaining certification. The expertise and support of Iris International IOR Service is unmatched, and you can be sure that all your certification needs will be catered for.

In conclusion, the Iris International IOR service offers an efficient and stress-free alternative for encryption products importers who want to streamline their import process. With a step-by-step process, benefits such as reduced time and cost, and unmatched expertise and support, Iris International IOR service is the perfect partner for your import needs.

Streamlining your encryption products import can save you time and money. With Iris International IOR Service, obtaining your ICT Type Approval Certificate is now easier and more efficient than ever. The expert support provided by Iris International ensures that you are always on top of the certification process. Trust us to help you navigate the complex requirements and regulations. Your satisfaction is our top priority.